Kelley Drye & Warren LLP, a powerhouse firm with the heart of a boutique, is seeking an experienced Litigation Legal Administrative Assistant for its Parsippany, New Jersey office. (Please note this is a fully in-office position.) The ideal candidate will have strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and possess a strong work ethic.
Responsibilities include, but are not limited to:
- Assist in organizing and managing the workload and deadlines of assigned attorneys.
- Input and track disbursement and expense reimbursement requests utilizing Chrome River.
- Accurately enter, review and revise timekeeper timesheets.
- Maintain attorney calendars through Outlook and coordinate travel arrangements as needed.
- Keep close track of key deadlines and proactively provide frequent updates to attorneys.
- Coordinate all aspects of client billing each month, including working with attorneys and billing coordinators on the following:
- Review pre-bills for accuracy, including rates, discounts, client information and formatting, and make necessary edits.
- Ensure specific billing arrangements are applied, such as flat fees, discounts, retainer payments, etc.
- Review and verify the accuracy of final bills.
- Help open new matters and maintain client files in shared drives.
- Coordinate e-filing and filings with state, federal, and appellate courts.
- Assist in drafting correspondence with clients, courts, and opposing counsel.
- Generate and edit Tables of Contents & Tables of Authorities using Word Styles.
- Send court documents and other filings to be docketed, work with Docketing Department to monitor the calendar process, and proactively notify attorneys of litigation deadlines.
- Format, proofread, and finalize motions, opposition, and exhibits.
- Assist with trial preparation.
- Interact professionally with clients and other parties via email and telephone.
- Perform other related duties as assigned.
Knowledge, Skills & Abilities:
- A minimum of 5 years of supporting complex litigation practice in New Jersey state and federal courts is preferred, but willing to train the right candidate.
- Demonstrated ability to work independently, manage workflow and take the lead in keeping a team on track to meet critical deadlines.
- Exceptional organizational and time management skills.
- Excellent critical and analytical thinking.
- Diligent attention to detail and a high level of accuracy.
- Ability to work on multiple concurrent projects with team members and appropriately prioritize.
- Must be able to adapt to changes in workload and job responsibilities.
- Familiarity with reviewing attorney time entries and other client charges in order to assist with preparing and finalizing invoices.
- Proficient in all basic, advanced, and legal-specific Word and Windows 10 software as well as Outlook, Power PDF, Change-Pro, and Excel. Experience with Aderant and NetDocs preferred.
- Knowledge of court rules and civil procedures at the state and federal levels; appellate experience is a plus.
- Ability to implement the rules of civil procedure and local court rules in filings.
- Experience with accurately filing court documents both electronically and in document form and ability to determine and follow any local judge-specific requirements. Knowledge of Case Management/Electronic Case Files procedure and platform for Federal court required.
- Professionalism, including tactfully approaching others, treating others with respect, and reacting well under pressure.
- Strong team mentality, willing to pitch in to help wherever needed, build a positive team spirit and support everyone’s efforts to succeed.
The selected candidate will be subject to a background check as part of the hiring process.
Kelley Drye & Warren LLP is an Equal Opportunity Employer (EOE).